SimpleIndex is an easy and affordable tool for scanning, OCR and document management. Organizes files automatically with barcode recognition, OCR and database integration, making document imaging simple and affordable. Command line interface is available for easy integration.
Pros: SimpleIndex is the perfect solution for small business and departments for document management. It has a command line interface too, to help developers integrate the document management solution with others to creates a organization wide application.
The application organizes scanned and electronic documents into a single database accessible from all desktops. Powerful barcode recognition and OCR search help finding index values without requiring them to be in a fixed place.
OCR template and dictionary matching help find date, customer name, invoice number and such other important information even if located at different place. That helps organizing office and PDF documents into a database quite easy.
A freestanding piece of the application SimpleIcversheet can be used to create a coversheet with the document index, the most critical information, anywhere in the set up. Actual scanning of the complete document can then be done at a central scanner or networked digital copiers/ MFD’s. All such documents then can be processed automatically in a batch later. Settings related to a batch can be set into a job file and saved as an icon. The actual processing job can be launched by double clicking on this icon later. A typical configuration could be to scan a document, read the barcode and OCR, generate folders and filenames and upload the complete information and the index no. to a database in a single step.
User interfaces complements the process simplicity. The application includes pre-processing steps and quality checks. Cons: No obvious problems noticed.
Overall value this application adds to small and medium enterprises is quite high, easy to use interfaces and low learning time makes this a 4 star software package.